What follows is a comparison of the processes for managing the Dispatch Advice in the traditional (paper) and the Metel format.
Dispatch Advice in paper-based format and/or unstructured (PDF)
From the diagram reproduced below, it is clear that generating a Dispatch Advice requires various steps both for the Wholesaler and the Manufacturer.
The procedure for generating a Dispatch Advice takes a significant amount of time; below are the main steps that are required:
- The data entry phase begins when the Dispatch Advice arrives;
- Checking in person if the Dispatch Advice conforms to the order;
- Checking in person if codes conform with the ordered items;
- Checking in person quantities ordered and delivered;
- Manual data entry of the warehouse inventory process.
Dispatch Advice in Metel format
From the diagram reproduced below, it is clear that the Dispatch Advice process in Metel format is extremely simplified. Information is sent directly from the Manufacturer’s to the Wholesaler’s operating system through the Metel WebEDI platform. In this way, time is saved and data entry errors are eliminated.
The most significant advantages are:
- The Buyer receives advance notice of the Dispatch Advice directly in his system;
- Order is automatically controlled for:
- Code conformity of items ordered with the content of the packages received;
- Quantity ordered against the original order;
- Quantity delivered against the original order;
- It takes less time for warehouse inventory processing;
- Product information is handled directly at point of delivery.